A scheduled report emails a timesheet summary to a fixed list of people, on a schedule you set. It is for the recurring question — *how did last week go* — that otherwise gets asked by hand every Monday.
1. Creating a scheduled report
- Choose the projects — it should cover. You can only pick ones you manage.
- Choose the cadence — weekly or monthly.
- Choose the run day — see below.
- Add recipients — any email address, not only app users.
- Save — the first run happens on the next matching day.
2. Choosing the run day
The run day is configurable rather than fixed. A weekly report can run on any weekday; a monthly one on any day of the month.
When you set it up, the form states in plain language which period each run will cover — for example, a weekly report running on Monday covers the previous Monday to Sunday. That sentence exists because *last week* means different things to different people, and getting it wrong is only noticed a month later.
3. Recipients and preferences
Recipients are an explicit list — this is not derived from a project roster, so nobody is added by accident when a team changes.
People who have muted or opted out of app notifications still receive scheduled reports they are explicitly listed on, because somebody chose to send it to them. Personal notification controls are covered in Personal Settings.
4. Sending now
Send now runs the report immediately without waiting for its schedule. Use it to check the recipients and the content before trusting it to run unattended.